Housing: 2024 Annual Training Conference

Hotel Information and Reservations

Below is the information to make reservations using the 2024 Annual Training Conference group rate(s). 

Please note than when booking reservations only 6 rooms can be booked at a time.  If you only need 1 - 5 rooms the number can be adjusted.  This is to prevent duplicate reservations being booked in error. Multiple transactions would need to be completed for more reservations. 

Reservations will be accepted through the group cutoff date of Friday, August 6, 2024.

Athens Downtown Hotel Map 

 

 

LODGING PORTAL FAQs

  • What hotels are available through the 2024 CACJ Lodging Portal?  If the hotel is not listed, the rooms are sold out. 
    • Best Western Athens
    • Candlewood Suites Athens
    • Comfort Inn & Suites Athens 
    • Fairfield Inn & Suites Athens University Area
    • Georgia Gameday Center
    • Hampton Inn Athens
    • Holiday Inn Express
    • Homewood Suites by Hilton
    • Hotel Abacus (Formerly The Graduate)
    • Hotel Indigo
    • Hyatt Place Athens
    • SpringHill Suites Athens West 
    • SpringHill Suites Athens Downtown 
    • UGA Center for Continuing Education and Hotel 
  • When does the Lodging Portal open and close?
    • Lodging Portal Open Date: June 12, 2024
    • Lodging Portal Close Date: August 6, 2024
  • When should I make my hotel reservation?
    • Reservations should be made as soon as possible; there will be a limit of 6 hotel reservations per transaction.
  • Will my credit card be charged when making my reservation?
    • The credit card will not be charged immediately upon booking. Some hotels may run a $1 authorization (not charge) on day of arrival to confirm that credit card is valid
    • Guests will be asked to provide a credit card upon checking in at the hotel (unless a completed credit card authorization has been arranged by the guest/coordinator with said hotel). The guest MUST check-in at the physical front desk of the hotel versus any digital/e-check-in option. Otherwise, the credit card on file may be charged.
    • *If there Is a no-show, the credit card used to guarantee the reservation would be charged one night’s room rate and tax. This is standard for no-show fees. Reservations cancelled within 48 hours to guest arrival are also subject to late cancellation fee which is one night’s room and tax.
  • Will I receive confirmation of my hotel reservation?
    • You may expect to receive two communications associated with the Registration Portal.
      • The 1st Communication à Hotel Reservation Acknowledgement will be sent to the email provided during booking and will contain the acknowledgement number. This number guarantees their reservation.
      • The 2nd Communication à Hotel Reservation Confirmation will be sent when the portal closes, all reservations are sent to the hotel to process, and respond with hotel confirmation numbers. The confirmation email will include the confirmation number and some “Know Before You Go” info on how to request pre-invoices, questions, etc. from the hotel.
  • How should I handle any reservation cancellations, changes, etc.?
    • NEW: Using the hotel acknowledgement number for the intended reservation, you should be able to log back into the lodging portal and modify or cancel the reservation anytime between June 12, 2024 and August 6, 2024. The changes should reflect immediately through the portal.
    • After August 6th, and once the attendees receive the second communication (listed above) after the cut-off date, any changes, cancellations, etc. would need to be made directly with the hotel.. 
  • How and when should I submit any tax exemption forms and/or request credit card authorization forms?
    • These will need to be handled after the hotel confirmation numbers are sent to guests. The information on submitting tax exemption forms and how to request a credit card authorization form will be on the hotel confirmation number email under “Know Before You Go” which is 4 days after cut-off date.
  • What shall I do if I have any issues with the lodging portal?
    • Before the portal close date of 8/6/2024, all questions should be directed to the Visit Athens Housing Desk:
      • Email: [email protected]
      • Additional answers to frequently asked questions about the housing portal are located on the Athens FAQ page here.
    • Please note, CACJ or ICJE staff are unable to assist with hotel reservations or housing portal questions.